You are kindly requested to check the same with your books of accounts. In case of any discrepancy, please write to us within __ days. In case, we do not receive any response from you by [Date], it will be presumed that our books of accounts are matched with your books.
[YOUR COMPANY LETTERHEAD] Date: [Insert Date] To, [Client Name] [Billing Department] [Company Name] [Street Address] [City, State, Zip Code] Subject: Outstanding Balance Confirmation Request Dear [Client Name or Accounts Payable Team], Our records indicate an outstanding balance on your account with [Your Company Name] as of [Insert Cutoff Date]. To ensure our records are accurate and up to date, we request your assistance in confirming this balance. As of [Insert Cutoff Date], our books show a total balance due from you of [Currency and Amount, e.g., USD 5,200.00]. Kindly review this amount against your accounts payable records. * If the amount is correct, please sign the acknowledgment below and return it to us. * If you note any differences, please let us know the details of the discrepancy so we can investigate immediately. We appreciate your cooperation and your continued business partnership. Best regards, [Your Signature] [Your Name] [Your Title, e.g., Credit Controller / Accountant] ----------------------------------------------------------------------------------------- ACKNOWLEDGMENT ----------------------------------------------------------------------------------------- We confirm that the outstanding balance of [Currency and Amount] as of [Insert Cutoff Date] is correct. Signed By: ___________________________ Designation: __________________________ Date: ________________________________ Official Stamp/Seal: Use code with caution. 3. Bank Balance Confirmation Letter Template balance confirmation letter format in word
The body should be direct, neutral, and action-oriented. Use the following sample paragraphs as a guide, inserting your specific details: You are kindly requested to check the same
The exact monetary figure shown in your financial books. [YOUR COMPANY LETTERHEAD] Date: [Insert Date] To, [Client
Dear [Recipient's Name],